To modify your categories or add more colors to Outlook Categories, go to All Categories. If you’ve never used categories before, then the defaults will be named after different colors. To add a category to an email, select an email, right-click and go to categorize. In order to group emails that need similar action together, we’re going to use categories. It’s more efficient than multitasking and switching back and forth between different kinds of tasks. Batching refers to the process of grouping similar tasks together. This prevents us from taking advantage of one an important productivity strategy, batching. The downside is that your inbox doesn’t allow you to prioritize and organize your tasks as well as other tools. Your email inbox works the same way, it’s supposed to be for receiving, yet a lot of people keep emails in their inbox to remind them to do something. Here’s why: you don’t keep your to-do list and your filing cabinet in your mailbox right? Your mailbox is for receiving, your filing cabinet is for storing important papers for later and your to-do list is for getting things done.
But why would we want to do that? Why not just flag emails and use that as a to-do list? We need a different approach to organize emails that need us to take action. In the last article, we created a folder structure to organize the emails we need to keep for future reference. You can use this to seamlessly integrate To Do in your workflow by creating tasks that link to your product or service.In this article, you’ll learn how to use color categories in Outlook to organize your to-do list and actionable emails. Microsoft To Do provides a new entity called linked resource, which you can use to create tasks that can link back to their original sources. Support task completion using linked resources To Do integration can help you reach millions of users who use To Do to gather tasks from Outlook and Teams into one integrated view. Tasks created in those products sync with To Do so you can access and manage them across devices. So it’s deeply integrated with Microsoft 365 hubs, Outlook, and Teams. To Do is the single destination for personal tasks in Microsoft 365.
You can access your lists from anywhere with the Microsoft To Do apps for iOS, Android, Mac, Windows, and the web. You can keep track of deadlines by adding reminders, due dates, and notes. Microsoft To Do helps you create a list for anything, from work assignments to home projects to groceries. Why integrate with To Do? Ease of organizing and tracking tasks Tasks are organized in task lists, which can be accessed across To Do clients, Outlook and Teams from any device. Microsoft To Do provides a simple way for people to manage their tasks and plan their day.
0 kommentar(er)
